Managing Features

Features are the heart of Votlie - they're the ideas and requests your users submit. Learn how to view, edit, and organize feature requests effectively.

Viewing Features

  1. Go to Admin > Features
  2. You'll see a list of all feature requests

List Columns

  • Title - The feature name
  • Status - Current status (Under Review, Planned, etc.)
  • Votes - Number of votes
  • Category - Which category it belongs to
  • Author - Who submitted it
  • Date - When it was submitted

Feature Statuses

Each feature has a status that shows where it is in your process:

StatusMeaningWhen to Use
Under ReviewWaiting for your decisionNew submissions start here
PlannedYou'll build thisApproved and on your roadmap
In ProgressBeing worked on nowCurrently in development
CompletedDone and shippedFeature is live
DeclinedWon't be builtRejected requests

Changing Status

  1. Find the feature in the list
  2. Click the status dropdown
  3. Select the new status
  4. The user will get an email notification (if enabled)

Or from the feature detail page:

  1. Click on a feature title
  2. Use the Status dropdown in the sidebar
  3. Add an admin note (optional) to explain the change

Editing Features

  1. Click on the feature title to open it
  2. Click Edit
  3. You can change:
    • Title
    • Description
    • Category
    • Status
  4. Click Save

Feature Detail Fields

When viewing or editing a feature, the detail page contains several additional fields beyond the basics:

FieldDescription
ETAEstimated delivery date. This is visible to users on the public board, helping set expectations for when a feature might ship.
TagsLabels for internal organization. Tags help admins group and filter features by theme or priority without affecting what users see.
Admin NotesInternal notes visible only to admins. Use these to record context, decisions, or reasons for status changes. Users never see admin notes.
Voting DisabledToggle to disable voting on a specific feature. When enabled, the vote button is hidden and users cannot cast new votes. Existing vote counts remain visible.
Comments DisabledToggle to disable comments on a specific feature. When enabled, the comment form is hidden and users cannot add new comments. Existing comments remain visible.
Public/PrivateVisibility toggle. Public features are visible to all users on the board. Private features are only visible to admins and are hidden from the public board and roadmap.
PinnedIndicator showing whether the feature is pinned to the top of the feature list. See Pinning Features below.
Approval StatusShows whether the feature is approved, pending review, or rejected. This is relevant when moderation is enabled (see Moderation).

Comment Templates for Status Changes

When changing a feature's status, you can use comment templates to automatically post a public comment explaining the change. This keeps users informed without manual effort.

  1. Change the feature status using the dropdown
  2. A comment template dialog appears with a pre-written message for the selected status
  3. Edit the template text if needed, or use it as-is
  4. Click Post & Update to change the status and post the comment simultaneously

Templates can be customized in Admin > Settings > Templates.

Pinning Features

Pin important features to keep them at the top of the list.

  1. Find the feature
  2. Click the pin icon
  3. Pinned features show at the top for all users

To unpin, click the pin icon again.

Deleting Features

  1. Find the feature
  2. Click the delete icon
  3. Confirm the deletion

This permanently removes the feature and all its votes and comments.

Viewing Voters

To see who voted on a feature:

  1. Open the feature detail page
  2. Click the vote count or the View Voters link
  3. A list of all users who voted is displayed, including their name, email, and the date they voted

This is useful for understanding your audience and reaching out to interested users when a feature ships.

Bulk Actions

Handle multiple features at once:

  1. Check the boxes next to features you want to update
  2. Click Bulk Actions at the top
  3. Choose an action:
    • Change Status - Move all to a new status
    • Delete - Remove all selected
  4. Confirm

Filtering

Use filters to find specific features:

By Status

Click the status tabs: All, Under Review, Planned, In Progress, Completed, Declined

By Category

Use the category dropdown to show only features from one category

By Search

Type in the search box to find features by title or description

Exporting

Download your features as a CSV spreadsheet:

  1. Click Export at the top of the features list
  2. Choose what to export:
    • All features - Every feature in the system
    • Filtered features - Only features matching your current filter/search
  3. Click Download CSV

The exported CSV includes the following columns:

  • Feature title and description
  • Status and category
  • Vote count
  • Comment count
  • Author name and email
  • Date created
  • ETA (if set)
  • Tags
  • Pinned status
  • Public/Private visibility
  • Approval status

Working with Attachments

Users can attach images to features.

Viewing Attachments

  1. Open the feature
  2. Scroll to the Attachments section
  3. Click an image to view full size

Deleting Attachments

  1. Open the feature
  2. Find the attachment
  3. Click the delete icon
  4. Confirm

Tips for Feature Management

SituationRecommendation
Too many "Under Review"Set aside time weekly to review
Popular declined featureExplain why in the admin notes
Duplicate requestsUse the merge feature (see Moderation)
Feature needs more infoComment asking for details

Next Steps

Moderation & Reports

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